Online Booth Fee Collection for Art Festival Promoters — Done Right

Chasing checks, manual invoicing, and spreadsheet reconciliation are costing you hours every show. Brakebee's booth payment system handles collection, receipts, and records automatically.

Checks in the mail are not a payment system.

For an industry that runs on relationships and reputation, the way most art festivals collect booth fees is surprisingly manual. Checks in the mail. PayPal invoices sent individually. Venmo requests that don't generate receipts. Spreadsheets that need to be reconciled against the bank statement.

It works. Until it doesn't — when a check gets lost, a payment doesn't clear, or an artist disputes a fee from two shows ago and you're hunting through three different apps to find the record.

TODO: Screenshot — booth payment dashboard showing collected fees, pending payments, and payout status per show

Online payments. Automatic receipts. Clean records.

Brakebee processes booth fees and application fees through Stripe — the same payment infrastructure used by major platforms. Artists pay online when they accept their booth assignment. They receive an automatic receipt. The payment is logged against their record in your dashboard.

You see who has paid, who hasn't, and what the outstanding balance is — without opening a spreadsheet.

TODO: Screenshot — individual artist payment record showing booth fee status, payment date, and receipt link

Application fees included.

If you charge an application fee, that's collected at the point of application — before you've committed any time to reviewing the submission. The fee hits your Stripe account, not a PayPal invoice queue. Brakebee takes a 5% platform fee on application and booth payments. No monthly payment processing add-ons.

Refunds without the headache.

Waitlisted artists who don't get in. Last-minute cancellations. Policy-based partial refunds. All of it is handled through Brakebee with a clean audit trail — no back-and-forth with PayPal support, no manual Venmo reversal, no awkward conversation about whether you got the Zelle.

TODO: Screenshot — refund management view showing refund history and one-click refund action

Payout records your accountant will appreciate.

Every payment processed through Brakebee generates clean, exportable payout records by event. At tax time, you're not reconstructing payment history from three different apps. You export, you hand it over, you're done.

One less thing to chase.

Booth fee collection is included in every Brakebee plan. The 5% transaction fee on payments is the only cost — no monthly billing module, no payment gateway add-on.